Diversity and Inclusion Policy.

1. Our Commitment

Epic Digital is committed to promoting a diverse, equitable, and inclusive workplace where every individual is valued, respected, and empowered to contribute their unique perspectives and talents. We believe diversity drives innovation, creativity, and better business results.

As a company operating across multiple countries and cultures (with offices in Brazil and the United States and clients around the world), we recognize that embracing diversity is not only the right thing to do but also essential to our success.

2. Scope

This policy applies to all aspects of employment at Epic Digital, including but not limited to:

• Recruiting and hiring
• Compensation and benefits
• Training and professional development
• Promotions and career advancement
• Work assignments and conditions
• Termination and separation
• All workplace interactions and communications

This policy applies to all employees, contractors, consultants, interns, and anyone acting on behalf of Epic Digital.

3. Definitions

Diversity: The presence of differences within a given environment, including but not limited to race, ethnicity, gender, age, national origin, religion, disability, sexual orientation, socioeconomic status, education, and perspectives.

Equity: Fair treatment, access, opportunity, and advancement for all people, identifying and eliminating barriers that have prevented some groups from participating fully.

Inclusion: The practice of ensuring that people feel a sense of belonging and support from the organization, enabling them to participate and contribute fully.

4. Principles

4.1 Equal Opportunity

Epic Digital provides equal employment opportunities to all qualified individuals, regardless of:

• Race, color, or ethnicity
• National origin or ancestry
• Gender, gender identity, or gender expression
• Sexual orientation
• Age
• Religion or belief
• Disability (physical or mental)
• Marital or family status
• Pregnancy or parental status
• Veteran status
• Socioeconomic background
• Any other characteristic protected by applicable law

4.2 Inclusive Culture

We are committed to creating an inclusive environment where:

• All voices are heard and valued
• Different perspectives are welcomed and encouraged
• Everyone can bring their authentic self to work
• Collaboration and mutual respect are the norm
• Unconscious biases are recognized and addressed

4.3 Zero Tolerance for Discrimination

Epic Digital maintains a zero-tolerance policy for discrimination, harassment, bullying, or any form of disrespectful behavior. This includes:

• Direct or indirect discrimination in hiring, promotion, or termination decisions
• Harassment based on any protected characteristic
• Microaggressions and subtle forms of exclusion
• Retaliation against anyone who reports discrimination or participates in an investigation

5. Our Commitments

5.1 Recruiting and Hiring

• Use inclusive job descriptions that focus on skills and qualifications
• Seek candidates from diverse talent pools
• Implement structured interview processes to reduce bias
• Ensure diverse representation on hiring panels when possible
• Provide reasonable accommodations for candidates with disabilities

5.2 Professional Development

• Provide equal access to training and development opportunities
• Support the career advancement of all employees
• Offer mentorship programs that promote diversity
• Hold regular training on diversity, equity, and inclusion topics

5.3 Workplace

• Maintain a respectful and inclusive work culture
• Celebrate diverse cultures, perspectives, and experiences
• Ensure accessibility in our physical and digital workspaces
• Support work-life balance and flexible work arrangements
• Create safe spaces for open dialogue about diversity and inclusion

6. Responsibilities

6.1 Leadership

• Set the tone for an inclusive culture
• Allocate resources to D&I initiatives
• Hold themselves and others accountable for D&I goals
• Model inclusive behaviors

6.2 Managers

• Create inclusive team environments
• Address inappropriate behavior promptly
• Support the development of all team members
• Ensure fair treatment in all employment decisions

6.3 All Team Members

• Treat colleagues with respect and dignity
• Embrace and value differences
• Speak up against discrimination or harassment
• Participate in D&I training and initiatives
• Contribute to an inclusive work culture

7. Reporting and Accountability

Any team member who experiences or witnesses discrimination, harassment, or other violations of this policy must report it immediately to:

• Their direct supervisor or manager
• Human Resources
• Company leadership

All reports will be taken seriously, investigated promptly, and handled confidentially to the extent possible. Retaliation against anyone who reports a concern in good faith is strictly prohibited.

Violations of this policy may result in disciplinary action, including termination of employment.

8. Monitoring and Review

Epic Digital will:

• Regularly review diversity metrics and progress toward goals
• Conduct periodic employee surveys on inclusion and belonging
• Review and update this policy annually or as needed
• Communicate progress and updates to all team members

This policy was reviewed and approved by Epic Digital leadership.

Epic Digital Tecnologia de Informação Ltda.
São Paulo, Brazil · Orlando, FL, USA
www.epic.digital